REDEFINING THE ROLE OF CORPORATE AP 

From standard procedure to strategic web-based powerhouse

DOCUMENT MANAGEMENT & DATA EXTRACTION

Documents and the data within are the lifeblood of accounts payable. With Circulus, all data formats and document types can be simply collected, indexed, and securely stored. By supporting web forms, data feeds, direct uploads, EDI, email, ftp and P.O. Box Services, you can get your data into our platform in whichever methods are best for you.

  • Proprietary webscan interface
  • 99%+ data accuracy, including handwritten data
  • Level 3 data center
  • SAS 70 Type II / SSAE 16 compliance
  • SOX compliant document history
  • Document template mapping
  • Comprehensive, 3-way data validation
  • SLA-based turnaround time
document-collection-automation

DECREASE OPERATING COSTS WITH AP AUTOMATION

Accounts Payable Automation

USER ACCESS & CONTROL

Circulus Enterprise is proud to offer a platform for AP personnel and their vendors, all without license-based pricing. Access for everyone is included automatically, as is our powerful access and role-based access engine. By removing seat-based pricing, the cost of Circulus Enterprise can scale painlessly as your organizational headcount grows. And with our powerful role-based access engine, security and accountability is automatically built into our platform.

  • Customizable accessibility levels, tiers and privileges
  • Unlimited user seats
  • Accountability / visibility alerts
  • Vendor portals and mobile AP applications available

ACCOUNTS PAYABLE ROBOTICS

Powerful AP workflow and flexible business rules are what separate good accounts payable automation platforms from great ones. Plus, as a one-stop shop, your data, processes and support are all under the Circulus roof. No more hunting down subcontractors for support, paying premium prices to cover 3rd party licensing fees, or losing data throughout partner data networks.

  • Automatic 3 way PO Matching and PO flip capabilities
  • Client-specific business rule and robotic automation
  • Approval & Exception Handling Workflows
  • Automatic defaults, PO tolerance and table lookups
  • Standard exception resolution
  • Configurable approval workflow
  • Variable coding
  • Support for 2-way AP data exchanges
Enterprise AP Automation

ERP INTEGRATIONS

You’ve no doubt got your own existing tech stack, and your AP platform should easily conform to your existing tools. Circulus Enterprise is both seamlessly and deeply integrated into the leading ERP platforms (including Oracle, PeopleSoft and SAP). And our integration team is highly experienced, making client-side IT involvement minimal, if necessary at all.

  • Integration support for all major ERP platforms
  • 2 and 3-way data exchanges
  • PO look-ups
  • Master vendor file
  • GL Codes
  • Discount terms and payment details

INTEGRATED SERVICES

Invoice management is crucial to your business, but there’s much more to it than meets the eye. Beyond simple housing and data extraction, there are many steps in between which can quickly consume precious bandwidth, particularly if you cost your operations on an activity-basis. Our capabilities extend to these tasks, further opening opportunities to re-direct resources to more valuable activities.

  • GL Coding
  • Statement reconciliation
  • Document separation
  • Vendor maintenance
  • Mailbox services
Integrated BPO Services
  • With Circulus [XTGlobal], we were able to receive a solution that provided us with 99.5% accuracy for our data extraction despite having close to 10,000 vendors invoices templates. Their fully customizable end-to-end solution provides not only the standard data extraction and approval workflow, but incorporates our custom online forms, business rules, and data feed as well.

    VP of Financial Systems for a Fortune 1000 company
  • With our idiosyncrasies it was a must to have a solution that was customizable but not ladled with professional service fees. Circulus [XTGlobal] offered us a customizable solution that met our exact needs, did not require us to fit into their mold, and far exceeded our expectations.

    Implementation Team of a Fortune 50 Telco Company
  • Having been in management here for 15 years, I can honestly say Circulus [XTGlobal] has been the best vendor I’ve had the pleasure of working with. They take the word “partnership” seriously and go above and beyond the “call of duty” in every aspect of their business.”

    General Manager of a Fortune 500 Transportation Company

Entertainment Case Study

An entertainment client faced issues associated with a manual, paper-based accounts payable workflow.

Telecom Case Study

A telecom company was seeking to automate paper-based processes across multiple business units and document types.